{"schemaVersion":"2.0.0","meeting":{"key":"2020-04-22","date":"2020-04-22","time":null,"kind":"regular","title":"Board of Education Regular Meeting","eventId":4582,"agendaPdfUrl":null,"legistarMeetingUrl":null,"revision":1,"updatedAt":"2026-10-03T18:02:36.754Z","note":null,"consentVotes":[]},"totals":{"items":25,"enrichedItems":25,"spendingTotal":4036608.6,"spendingItems":14,"yearlyCapsTotal":0,"yearlyCapItems":0,"revenueTotal":0,"revenueItems":0,"decreaseTotal":6081,"paymentsRatifiedTotal":0,"paymentsRatifiedItems":0,"budgetAllocatedTotal":0,"budgetAllocatedItems":0,"appliedForTotal":0,"appliedForItems":0,"flagCounts":{"after_work_began":5,"large_increase":2,"multi_year":3,"no_competitive_bid":2,"raises_existing_contract":7},"byCategory":{"After-school & summer programs":{"items":4,"spending":38726},"Budget, finance & payments":{"items":2,"spending":345000},"Food, transportation & operations":{"items":1,"spending":180000},"Governance & board business":{"items":2,"spending":0},"Legal, compliance & risk":{"items":2,"spending":50000},"Partnerships & data sharing":{"items":1,"spending":0},"School buildings & construction":{"items":6,"spending":3334332.6},"Special education":{"items":1,"spending":0},"Staff & hiring":{"items":4,"spending":3500},"Technology":{"items":1,"spending":85050}},"bySubcategory":{"Services & contract staff":{"items":1,"spending":0}}},"items":[{"agendaNumber":"P.-1","agendaSequence":37,"consentSection":"general","group":"Deputy Chief, Communications and Public Affairs","file":"20-0600","matterId":49190,"matterGuid":"41C959CE-119A-4B04-A054-1375EAC7F975","title":"Filming Access Agreement - Open'Hood Inc. - Communications and Public Affairs Department","text":"Approval by the Board of Education of a Filming Access Agreement between the District and Open’ Hood Inc., Oakland, CA, granting latter access privileges to District sites, personnel and pupils, pursuant to terms and conditions permitted by law and of said Agreement, allowing  Producer and Producer’s film crew to create a documentary film capturing the complex social issues within education and the Oakland Unified School District by conducting interviews, photographing, video/audio taping District staff, students, teachers, and parents/guardians, and authorizing the President and Secretary of the Board to sign the Agreement for same with said Producer with work scheduled to commence on November 25, 2019 and last for a term not exceeding two years at no cost to the District.","matterType":"Agreement or Contract","presenter":"Chief Systems and Services Officer","vendorNo":null,"resourceSite":"N/A","fundingSource":null,"introDate":"2020-03-12","attachments":[{"name":"20-0600 Filming Access Agreement - Open'Hood Inc. - Communications and Public Affairs Department","url":"https://legistar.granicus.com/ousd/attachments/94731.pdf"}],"history":[{"date":"2020-04-22","action":"Adopted on the General Consent Report","body":"Board of Education","eventId":4582,"historyId":299891,"consent":true,"motion":"A motion was made by Yee, seconded by Harris, to Approve the General Consent Report. The motion carried by the following vote","mover":"Gary Yee","seconder":"James Harris","passed":"Pass","votes":null}],"id":"2020-04-22:20-0600","vendorKey":"n-openhood","legistarUrl":"https://ousd.legistar.com/gateway.aspx?M=L&ID=49190","enrichment":{"headline":"Lets Open'Hood Inc. film a documentary in District schools at no cost","summary":"The Board approves an agreement letting Open'Hood Inc. of Oakland film a documentary about the complex social issues in education and the district. The film crew may interview and record staff, students, teachers and parents or guardians at district sites. Work was scheduled to start November 25, 2019 and last up to two years, at no cost to the District.","category":"Partnerships & data sharing","subcategory":null,"actionType":"mou_or_data_sharing","vendor":{"name":"Open'Hood Inc.","location":"Oakland, CA","kind":"organization"},"schools":[],"money":{"direction":"no_cost","amountType":null,"thisAction":null,"thisActionRange":null,"priorTotal":null,"newTotal":null,"byYear":{},"evidence":null},"term":{"start":"2019-11-25","end":null,"addedStart":null},"flags":["multi_year"],"sourceIssueCandidate":null,"uncertain":[]},"flags":["after_work_began","multi_year"],"sourceIssue":null,"sourceIssueBy":null,"pulled":null,"notes":[],"amountVerified":true,"checks":[{"name":"schema","pass":true,"detail":null},{"name":"amounts_in_text","pass":true,"detail":null},{"name":"direction_consistency","pass":true,"detail":null},{"name":"term_dates","pass":true,"detail":null},{"name":"jargon","pass":true,"detail":null}],"review":{"status":"auto_ok","modelId":"sonnet-agent","promptVersion":"enrich.v5.md","reviewedAt":null,"correction":null,"verifiedBy":null,"alerts":[]},"outcome":{"action":"Adopted on the General Consent Report","date":"2020-04-22","meetingEventId":4582,"adopted":true},"lineage":{"amendmentNo":null,"otherMeetings":[]},"countsTowardTotals":true},{"agendaNumber":"P.-2","agendaSequence":39,"consentSection":"general","group":"Chief Financial Officer","file":"20-0404","matterId":48994,"matterGuid":"4A358D53-E7D1-4A00-AB62-F5C3D0DC66D7","title":"Transferring Assigned Professional Service Agreements - Vavrinek, Trine, Day & Co., LLP to Eide Bailly, LLP - Chief Financial Officer","text":"Approval by the Board of Education of Resolution No. 1920-0212 - Transferring Assigned Professional Service Agreements with District from Vavrinek, Trine, Day & Co., LLP, Pleasanton, CA to Eide Bailly, LLP, Palo Alto, CA, as of July 22, 2019.","matterType":"Agreement or Contract","presenter":"Chief Financial Officer","vendorNo":null,"resourceSite":null,"fundingSource":null,"introDate":"2020-02-12","attachments":[{"name":"20-0404 Transferring Assigned Professional Service Agreements - Vavrinek, Trine, Day & Co., LLP to Eide Bailly, LLP - Chief Financial Officer","url":"https://legistar.granicus.com/ousd/attachments/94773.pdf"}],"history":[{"date":"2020-04-22","action":"Adopted on the General Consent Report","body":"Board of Education","eventId":4582,"historyId":300050,"consent":true,"motion":"A motion was made by Yee, seconded by Harris, to Approve the General Consent Report. The motion carried by the following vote","mover":"Gary Yee","seconder":"James Harris","passed":"Pass","votes":null}],"id":"2020-04-22:20-0404","vendorKey":"n-eide-bailly","legistarUrl":"https://ousd.legistar.com/gateway.aspx?M=L&ID=48994","enrichment":{"headline":"Moves the District's professional service agreements from Vavrinek, Trine, Day & Co. to Eide Bailly","summary":"This resolution transfers the District's assigned professional service agreements from the accounting firm Vavrinek, Trine, Day & Co., LLP of Pleasanton to Eide Bailly, LLP of Palo Alto, as of July 22, 2019. The text does not state a dollar amount.","category":"Budget, finance & payments","subcategory":null,"actionType":"resolution_or_policy","vendor":{"name":"Eide Bailly, LLP","location":"Palo Alto, CA","kind":"organization"},"schools":[],"money":{"direction":"no_cost","amountType":null,"thisAction":null,"thisActionRange":null,"priorTotal":null,"newTotal":null,"byYear":{},"evidence":null},"term":{"start":null,"end":null,"addedStart":null},"flags":[],"sourceIssueCandidate":null,"uncertain":[]},"flags":[],"sourceIssue":null,"sourceIssueBy":null,"pulled":null,"notes":[],"amountVerified":true,"checks":[{"name":"schema","pass":true,"detail":null},{"name":"amounts_in_text","pass":true,"detail":null},{"name":"direction_consistency","pass":true,"detail":null},{"name":"jargon","pass":true,"detail":null}],"review":{"status":"auto_ok","modelId":"sonnet-agent","promptVersion":"enrich.v5.md","reviewedAt":null,"correction":null,"verifiedBy":null,"alerts":[]},"outcome":{"action":"Adopted on the General Consent Report","date":"2020-04-22","meetingEventId":4582,"adopted":true},"lineage":{"amendmentNo":null,"otherMeetings":[]},"countsTowardTotals":true},{"agendaNumber":"P.-3","agendaSequence":40,"consentSection":"general","group":"Chief Financial Officer","file":"20-0689","matterId":49277,"matterGuid":"ED8F713C-97E4-4FF8-9504-12CEBFE676F4","title":"Professional Services Contract - Eide Bailly, LLP - District Auditors - FY 2019-2020 - Chief Financial Services Officer","text":"Approval by the Board of Education of a Professional Services Contract between the District and Eide Bailly, LLP, as the District’s Auditor, Palo Alto, CA, for the term January 1, 2020 through December 31. 2020, providing the following services, more fully described in Exhibit “A”, incorporated herein by reference as though fully set forth, for the compensation stated:\r\n FY19-20 District Annual Audit: $177,000.00;\r\n FY19-20 Measure G, Financial and Performance Audit: $7,000.00;\r\n FY19-20 Measure G1, Financial and Performance Audit: $11,000.00; and\r\n FY19-20 Measure B & J, Financial and Performance Audit: $150,000.00\r\nat a cumulative cost under this Agreement not to exceed $345,000.00.","matterType":"Agreement or Contract","presenter":"Chief Financial Officer","vendorNo":null,"resourceSite":null,"fundingSource":null,"introDate":"2020-04-02","attachments":[{"name":"20-0689 Professional Services Contract - Eide Bailly, LLP - District Auditors - FY 2019-2020 - Chief Financia Services Officer","url":"https://legistar.granicus.com/ousd/attachments/94797.pdf"}],"history":[{"date":"2020-04-22","action":"Adopted on the General Consent Report","body":"Board of Education","eventId":4582,"historyId":300085,"consent":true,"motion":"A motion was made by Yee, seconded by Harris, to Approve the General Consent Report. The motion carried by the following vote","mover":"Gary Yee","seconder":"James Harris","passed":"Pass","votes":null}],"id":"2020-04-22:20-0689","vendorKey":"n-eide-bailly","legistarUrl":"https://ousd.legistar.com/gateway.aspx?M=L&ID=49277","enrichment":{"headline":"Hires Eide Bailly as District auditor for 2020, up to $345,000 across four audits","summary":"The Board approves a contract with Eide Bailly, LLP to audit the District for January 1 through December 31, 2020. It covers the annual district audit ($177,000) and financial and performance audits for Measure G ($7,000), Measure G1 ($11,000) and Measures B and J ($150,000). The total may not exceed $345,000.","category":"Budget, finance & payments","subcategory":null,"actionType":"new_agreement","vendor":{"name":"Eide Bailly, LLP","location":"Palo Alto, CA","kind":"organization"},"schools":[],"money":{"direction":"expense","amountType":"cumulative","thisAction":345000,"thisActionRange":null,"priorTotal":null,"newTotal":null,"byYear":{},"evidence":"at a cumulative cost under this Agreement not to exceed $345,000.00"},"term":{"start":"2020-01-01","end":"2020-12-31","addedStart":null},"flags":[],"sourceIssueCandidate":null,"uncertain":[]},"flags":["after_work_began"],"sourceIssue":null,"sourceIssueBy":null,"pulled":null,"notes":[],"amountVerified":true,"checks":[{"name":"schema","pass":true,"detail":null},{"name":"evidence_substring","pass":true,"detail":null},{"name":"amounts_in_text","pass":true,"detail":null},{"name":"per_year_detection","pass":true,"detail":null},{"name":"term_dates","pass":true,"detail":null},{"name":"headline_amount","pass":true,"detail":null},{"name":"jargon","pass":true,"detail":null}],"review":{"status":"auto_ok","modelId":"sonnet-agent","promptVersion":"enrich.v5.md","reviewedAt":null,"correction":null,"verifiedBy":"claude-sonnet-5-5","alerts":[]},"outcome":{"action":"Adopted on the General Consent Report","date":"2020-04-22","meetingEventId":4582,"adopted":true},"lineage":{"amendmentNo":null,"otherMeetings":[]},"countsTowardTotals":true},{"agendaNumber":"P.-4","agendaSequence":42,"consentSection":"general","group":"Deputy Chief, Facilities Planning and Management","file":"20-0580","matterId":49170,"matterGuid":"1414E6C2-F1B7-4D55-B550-B957FC3704C1","title":"Amendment No.1, Agreement for Construction Services - Innovative Construction Company - Madison Park Academy New Expansion Project","text":"Approval by the Board of Education of Amendment No. 1, Agreement Between the Owner and Contractor - District and Innovative Construction Company, Oakland, CA - for the latter to provide the following amended services:  To cover Phase II of the windscreen installation, to cover installation of the steel framing and windscreen installation per the lettering plan, more specifically described in Exhibit “A,” attached, incorporated herein by reference as though fully set forth, for Madison Park Academy New Expansion Project, in an additional amount of $482,457.60, increasing Agreement not to exceed amount from $123,904.00 to $606,361.60, authorizing the President and Secretary of the Board to sign the Amendment for same with said Consultant. All other terms and conditions of the Agreement remain in full force and effect.","matterType":"Agreement or Contract","presenter":"Deputy Chief, Facilities Planning and Management","vendorNo":null,"resourceSite":"9799-215","fundingSource":"Fund 21, Measure B","introDate":"2020-03-10","attachments":[{"name":"20-0580 Amendment No.1, Agreement for Construction Services - Innovative Construction Company - Madison Park Academy New Expansion Project","url":"https://legistar.granicus.com/ousd/attachments/94792.pdf"}],"history":[{"date":"2020-04-22","action":"Adopted on the General Consent Report","body":"Board of Education","eventId":4582,"historyId":300124,"consent":true,"motion":"A motion was made by Yee, seconded by Harris, to Approve the General Consent Report. The motion carried by the following vote","mover":"Gary Yee","seconder":"James Harris","passed":"Pass","votes":null}],"id":"2020-04-22:20-0580","vendorKey":"v-006492","legistarUrl":"https://ousd.legistar.com/gateway.aspx?M=L&ID=49170","enrichment":{"headline":"Adds $482,457.60 for Innovative Construction's windscreen work at Madison Park Academy","summary":"This amendment has Innovative Construction Company cover Phase II of the windscreen installation, including steel framing, for the Madison Park Academy New Expansion Project. It adds $482,457.60 and raises the contract limit from $123,904.00 to $606,361.60.","category":"School buildings & construction","subcategory":null,"actionType":"amendment","vendor":{"name":"Innovative Construction Company","location":"Oakland, CA","kind":"organization"},"schools":["Madison Park Academy"],"money":{"direction":"expense","amountType":"not_to_exceed","thisAction":482457.6,"thisActionRange":null,"priorTotal":123904,"newTotal":606361.6,"byYear":{},"evidence":"in an additional amount of $482,457.60"},"term":{"start":null,"end":null,"addedStart":null},"flags":[],"sourceIssueCandidate":null,"uncertain":[]},"flags":["raises_existing_contract","large_increase"],"sourceIssue":null,"sourceIssueBy":null,"pulled":null,"notes":[],"amountVerified":true,"checks":[{"name":"schema","pass":true,"detail":null},{"name":"evidence_substring","pass":true,"detail":null},{"name":"amounts_in_text","pass":true,"detail":null},{"name":"amendment_math","pass":true,"detail":null},{"name":"per_year_detection","pass":true,"detail":null},{"name":"headline_amount","pass":true,"detail":null},{"name":"jargon","pass":true,"detail":null}],"review":{"status":"auto_ok","modelId":"sonnet-agent","promptVersion":"enrich.v5.md","reviewedAt":null,"correction":null,"verifiedBy":"claude-sonnet-5-5","alerts":[]},"outcome":{"action":"Adopted on the General Consent Report","date":"2020-04-22","meetingEventId":4582,"adopted":true},"lineage":{"amendmentNo":1,"otherMeetings":[]},"countsTowardTotals":true},{"agendaNumber":"P.-5","agendaSequence":43,"consentSection":"general","group":"Deputy Chief, Facilities Planning and Management","file":"20-0622","matterId":49212,"matterGuid":"D7518D68-9995-4E75-ACC5-044EA380AB8F","title":"Amendment No. 1, Independent Consultant Agreement - HERTZ Environmental - Fremont High School New Construction Project - Division of Facilities Planning and Management","text":"Approval by the Board of Education of Amendment No. 1, Independent Consultant Agreement between the District and HERTZ Environmental, Oakland, CA, for the latter to develop/provide a Storm Water Pollution Prevention Plan (SWPPP) and Environmental Services, for the Fremont High School New Construction Project, in an additional amount of $10,000.00, which includes a contingency fee of $2,500.00, increasing Agreement not to exceed amount from $40,000.00 to $50,000.00, extending the term from February 28, 2018 thru August 1, 2020 to February 28, 2021, and authorizing the President and Secretary of the Board to sign the Amendment for same with said Consultant. All other terms and conditions of the Agreement remain in full force and effect.","matterType":"Agreement or Contract","presenter":"Deputy Chief, Facilities Planning and Management","vendorNo":"001582","resourceSite":"9650-119","fundingSource":"Fund 21 - Measure J","introDate":"2020-03-19","attachments":[{"name":"20-0622 Amendment No. 1, Independent Consultant Agreement - HERTZ Environmental - Fremont High School New Construction Project - Division of Facilities Planning and Management","url":"https://legistar.granicus.com/ousd/attachments/94732.pdf"}],"history":[{"date":"2020-04-22","action":"Adopted on the General Consent Report","body":"Board of Education","eventId":4582,"historyId":299894,"consent":true,"motion":"A motion was made by Yee, seconded by Harris, to Approve the General Consent Report. The motion carried by the following vote","mover":"Gary Yee","seconder":"James Harris","passed":"Pass","votes":null}],"id":"2020-04-22:20-0622","vendorKey":"v-001582","legistarUrl":"https://ousd.legistar.com/gateway.aspx?M=L&ID=49212","enrichment":{"headline":"Adds $10,000 and extends HERTZ Environmental's storm water work for Fremont High to 2021","summary":"This amendment adds $10,000 (including a $2,500 contingency) for HERTZ Environmental to prepare a storm water pollution prevention plan and provide environmental services for the Fremont High School New Construction Project. The contract limit rises from $40,000 to $50,000, and the end date moves from August 1, 2020 to February 28, 2021.","category":"School buildings & construction","subcategory":null,"actionType":"amendment","vendor":{"name":"HERTZ Environmental","location":"Oakland, CA","kind":"organization"},"schools":["Fremont High School"],"money":{"direction":"expense","amountType":"not_to_exceed","thisAction":10000,"thisActionRange":null,"priorTotal":40000,"newTotal":50000,"byYear":{},"evidence":"in an additional amount of $10,000.00"},"term":{"start":"2018-02-28","end":"2021-02-28","addedStart":"2020-08-02"},"flags":["multi_year"],"sourceIssueCandidate":null,"uncertain":[]},"flags":["raises_existing_contract","multi_year"],"sourceIssue":null,"sourceIssueBy":null,"pulled":null,"notes":[],"amountVerified":true,"checks":[{"name":"schema","pass":true,"detail":null},{"name":"evidence_substring","pass":true,"detail":null},{"name":"amounts_in_text","pass":true,"detail":null},{"name":"amendment_math","pass":true,"detail":null},{"name":"per_year_detection","pass":true,"detail":null},{"name":"term_dates","pass":true,"detail":null},{"name":"headline_amount","pass":true,"detail":null},{"name":"jargon","pass":true,"detail":null}],"review":{"status":"auto_ok","modelId":"sonnet-agent","promptVersion":"enrich.v5.md","reviewedAt":null,"correction":null,"verifiedBy":"claude-sonnet-5-5","alerts":[]},"outcome":{"action":"Adopted on the General Consent Report","date":"2020-04-22","meetingEventId":4582,"adopted":true},"lineage":{"amendmentNo":1,"otherMeetings":[]},"countsTowardTotals":true},{"agendaNumber":"P.-6","agendaSequence":44,"consentSection":"general","group":"Deputy Chief, Facilities Planning and Management","file":"20-0634","matterId":49224,"matterGuid":"DE2979A4-590D-4342-BE4F-DE1B98079546","title":"Award of Agreement Between Owner and Contractor – Non-Competitively Bid – Rook Electric – Chabot Elementary School Security Video Entry Project – Division of Facilities Planning and Management","text":"Approval by the Board of Education of Award of Agreement Between Owner and Contractor - District and Rook Electric, Oakland, CA - (Non-Competitively Bid) - for the latter to install a door entry system to provide an immediate level of security for the site, known as the Chabot Elementary School Security Video Entry Project, in the amount of $21,650.00, which includes a $2,000.00 contingency, as the selected contractor, with work scheduled to commence on April 23, 2020, and scheduled to last until December 30, 2020, and authorizing  the President and Secretary of the Board to sign the Agreement for same with said contractor.","matterType":"Agreement or Contract","presenter":"Deputy Chief, Facilities Planning and Management","vendorNo":"003677","resourceSite":"9799-918","fundingSource":"Fund 21 Msr J","introDate":"2020-03-23","attachments":[{"name":"20-0634 Award of Agreement Between Owner and Contractor – Non-Competitively Bid – Rook Electric – Chabot Elementary School Security Video Entry Project – Division of Facilities Planning and Management","url":"https://legistar.granicus.com/ousd/attachments/94733.pdf"}],"history":[{"date":"2020-04-22","action":"Adopted on the General Consent Report","body":"Board of Education","eventId":4582,"historyId":299895,"consent":true,"motion":"A motion was made by Yee, seconded by Harris, to Approve the General Consent Report. The motion carried by the following vote","mover":"Gary Yee","seconder":"James Harris","passed":"Pass","votes":null}],"id":"2020-04-22:20-0634","vendorKey":"v-003677","legistarUrl":"https://ousd.legistar.com/gateway.aspx?M=L&ID=49224","enrichment":{"headline":"Awards Rook Electric $21,650 for a door entry system at Chabot Elementary, without competitive bidding","summary":"Rook Electric will install a door entry system to give Chabot Elementary School an immediate level of security. The contract is $21,650, including a $2,000 contingency, and work runs from April 23 to December 30, 2020. The District did not put this contract out to competitive bid.","category":"School buildings & construction","subcategory":null,"actionType":"bid_award","vendor":{"name":"Rook Electric","location":"Oakland, CA","kind":"organization"},"schools":["Chabot Elementary School"],"money":{"direction":"expense","amountType":"fixed","thisAction":21650,"thisActionRange":null,"priorTotal":null,"newTotal":null,"byYear":{},"evidence":"in the amount of $21,650.00"},"term":{"start":"2020-04-23","end":"2020-12-30","addedStart":null},"flags":["no_competitive_bid"],"sourceIssueCandidate":null,"uncertain":[]},"flags":["no_competitive_bid"],"sourceIssue":null,"sourceIssueBy":null,"pulled":null,"notes":[],"amountVerified":true,"checks":[{"name":"schema","pass":true,"detail":null},{"name":"evidence_substring","pass":true,"detail":null},{"name":"amounts_in_text","pass":true,"detail":null},{"name":"per_year_detection","pass":true,"detail":null},{"name":"term_dates","pass":true,"detail":null},{"name":"headline_amount","pass":true,"detail":null},{"name":"jargon","pass":true,"detail":null}],"review":{"status":"auto_ok","modelId":"sonnet-agent","promptVersion":"enrich.v5.md","reviewedAt":null,"correction":null,"verifiedBy":"claude-sonnet-5-5","alerts":[]},"outcome":{"action":"Adopted on the General Consent Report","date":"2020-04-22","meetingEventId":4582,"adopted":true},"lineage":{"amendmentNo":null,"otherMeetings":[]},"countsTowardTotals":true},{"agendaNumber":"P.-7","agendaSequence":45,"consentSection":"general","group":"Deputy Chief, Facilities Planning and Management","file":"20-0635","matterId":49225,"matterGuid":"E6B997FE-BF8F-4518-B30D-66C9F710768A","title":"Award of Agreement Between Owner and Contractor – Non-Competitively Bid – Rook Electric – Esperanza Elementary School Security Video Entry Project – Division of Facilities Planning and Management","text":"Approval by the Board of Education of Award of Agreement Between Owner and Contractor - District and Rook Electric, Oakland, CA - (Non-Competitively Bid) - for the latter to install a door entry system to provide an immediate level of security for the site, known as the Esperanza Elementary School Security Video Entry Project, in the amount of $10,430.00, which includes a $1,000.00 contingency, as the selected contractor, with work scheduled to commence on April 23, 2020, and scheduled to last until December 30, 2020, and authorizing  the President and Secretary of the Board to sign the Agreement for same with said contractor.","matterType":"Agreement or Contract","presenter":"Deputy Chief, Facilities Planning and Management","vendorNo":"003677","resourceSite":"9799-918","fundingSource":"Fund 21 Msr J","introDate":"2020-03-23","attachments":[{"name":"20-0635 Award of Agreement Between Owner and Contractor – Non-Competitively Bid – Rook Electric – Esperanza Elementary School Security Video Entry Project – Division of Facilities Planning and Management","url":"https://legistar.granicus.com/ousd/attachments/94734.pdf"}],"history":[{"date":"2020-04-22","action":"Adopted on the General Consent Report","body":"Board of Education","eventId":4582,"historyId":299896,"consent":true,"motion":"A motion was made by Yee, seconded by Harris, to Approve the General Consent Report. The motion carried by the following vote","mover":"Gary Yee","seconder":"James Harris","passed":"Pass","votes":null}],"id":"2020-04-22:20-0635","vendorKey":"v-003677","legistarUrl":"https://ousd.legistar.com/gateway.aspx?M=L&ID=49225","enrichment":{"headline":"Awards Rook Electric $10,430 for a door entry system at Esperanza Elementary, without competitive bidding","summary":"Rook Electric will install a door entry system to give Esperanza Elementary School an immediate level of security. The contract is $10,430, including a $1,000 contingency, and work runs from April 23 to December 30, 2020. The District did not put this contract out to competitive bid.","category":"School buildings & construction","subcategory":null,"actionType":"bid_award","vendor":{"name":"Rook Electric","location":"Oakland, CA","kind":"organization"},"schools":["Esperanza Elementary School"],"money":{"direction":"expense","amountType":"fixed","thisAction":10430,"thisActionRange":null,"priorTotal":null,"newTotal":null,"byYear":{},"evidence":"in the amount of $10,430.00"},"term":{"start":"2020-04-23","end":"2020-12-30","addedStart":null},"flags":["no_competitive_bid"],"sourceIssueCandidate":null,"uncertain":[]},"flags":["no_competitive_bid"],"sourceIssue":null,"sourceIssueBy":null,"pulled":null,"notes":[],"amountVerified":true,"checks":[{"name":"schema","pass":true,"detail":null},{"name":"evidence_substring","pass":true,"detail":null},{"name":"amounts_in_text","pass":true,"detail":null},{"name":"per_year_detection","pass":true,"detail":null},{"name":"term_dates","pass":true,"detail":null},{"name":"headline_amount","pass":true,"detail":null},{"name":"jargon","pass":true,"detail":null}],"review":{"status":"auto_ok","modelId":"sonnet-agent","promptVersion":"enrich.v5.md","reviewedAt":null,"correction":null,"verifiedBy":"claude-sonnet-5-5","alerts":[]},"outcome":{"action":"Adopted on the General Consent Report","date":"2020-04-22","meetingEventId":4582,"adopted":true},"lineage":{"amendmentNo":null,"otherMeetings":[]},"countsTowardTotals":true},{"agendaNumber":"P.-8","agendaSequence":46,"consentSection":"general","group":"Deputy Chief, Facilities Planning and Management","file":"20-0637","matterId":49227,"matterGuid":"B43D3330-3980-4129-BFCB-41D9E00A6C63","title":"Award of Agreement Between Owner and Contractor – Competitively Bid - Redgwick Construction - Emerson Elementary School Girls Softball Field Project - Division of Facilities Planning and Management","text":"Approval by the Board of Education of Award of Agreement Between Owner and Contractor - District and Redgwick Construction Company, Oakland, CA, (Competitively Bid) - for the latter to provide installation of new girls’ softball field to include basketball courts, asphalt & play structure, for the Emerson Elementary School Girls Softball Field Project, in the amount of $2,763,555.00, which includes a $150,000.00 contingency, as the lowest responsive and responsible bidder, and rejecting all other bids, if any, and authorizing the President and Secretary of the Board to sign the Agreement for same with said bidder with work scheduled to commence on April 23, 2020, and scheduled to last - Ninety (90) Calendar days - until June 22, 2020, pursuant to the Agreement.","matterType":"Agreement or Contract","presenter":"Deputy Chief, Facilities Planning and Management","vendorNo":"003557","resourceSite":"9350-115","fundingSource":"Fund 21 Measure J","introDate":"2020-03-23","attachments":[{"name":"20-0637 Award of Agreement Between Owner and Contractor – Competitively Bid - Redgwick Construction - Emerson Elementary School Girls Softball Field Project - Division of Facilities Planning and Management","url":"https://legistar.granicus.com/ousd/attachments/94736.pdf"}],"history":[{"date":"2020-04-22","action":"Adopted on the General Consent Report","body":"Board of Education","eventId":4582,"historyId":299898,"consent":true,"motion":"A motion was made by Yee, seconded by Harris, to Approve the General Consent Report. 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All other terms and condition of the CBO Contract remain in full force and effect.","matterType":"Agreement or Contract","presenter":"Chief Academic Officer","vendorNo":null,"resourceSite":null,"fundingSource":null,"introDate":"2020-03-11","attachments":[{"name":"20-0587 Alameda County Health Care Services Agency (CBO) - Amendment, Contract Signature Authorization - Special Education Program","url":"https://legistar.granicus.com/ousd/attachments/94715.pdf"}],"history":[{"date":"2020-04-22","action":"Adopted on the General Consent Report","body":"Board of Education","eventId":4582,"historyId":299912,"consent":true,"motion":"A motion was made by Yee, seconded by Harris, to Approve the General Consent Report. 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Contract previously approved by Board did not contain COVID-19 Amendment.  All other terms of the Agreement remain unchanged.","matterType":"Agreement or Contract","presenter":"Chief Academic Officer","vendorNo":"002961","resourceSite":"3010-950","fundingSource":"Iasa-i Basic Grants Low Income","introDate":"2020-03-23","attachments":[{"name":"20-0639 Professional Services Contract - Linda Murphy - Strategic Resource Planning Department","url":"https://legistar.granicus.com/ousd/attachments/94938.pdf"},{"name":"20-0639 Amendment - Professional Services Contract - Linda Murphy - Strategic Resource Planning Department","url":"https://legistar.granicus.com/ousd/attachments/94941.pdf"}],"history":[{"date":"2020-04-22","action":"Adopted on the General Consent Report","body":"Board of Education","eventId":4582,"historyId":299919,"consent":true,"motion":"A motion was made by Yee, seconded by Harris, to Approve the General Consent Report. 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All other terms and conditions of the Agreement remain in full force and effect.","matterType":"Agreement or Contract","presenter":"Chief of Police Services","vendorNo":"06555","resourceSite":"0000-994","fundingSource":"General Funds","introDate":"2020-03-23","attachments":[{"name":"20-0636 Amendment No. 1, General Services Agreement - Bay Alarm - District Response & Patrol Services Project - Police Services Department","url":"https://legistar.granicus.com/ousd/attachments/94735.pdf"}],"history":[{"date":"2020-04-22","action":"Adopted on the General Consent Report","body":"Board of Education","eventId":4582,"historyId":299897,"consent":true,"motion":"A motion was made by Yee, seconded by Harris, to Approve the General Consent Report. The motion carried by the following vote","mover":"Gary Yee","seconder":"James Harris","passed":"Pass","votes":null}],"id":"2020-04-22:20-0636","vendorKey":"v-006555","legistarUrl":"https://ousd.legistar.com/gateway.aspx?M=L&ID=49226","enrichment":{"headline":"Adds $180,000 and a year to Bay Alarm's burglary alarm response and patrol services","summary":"This amendment lets Bay Alarm keep providing burglary alarm response and outside patrol, 24 hours a day, seven days a week. It adds $180,000, raising the contract limit from $45,000 to $225,000, and extends the end date from June 30, 2020 to June 30, 2021.","category":"Food, transportation & operations","subcategory":null,"actionType":"amendment","vendor":{"name":"Bay Alarm","location":"Concord, CA","kind":"organization"},"schools":[],"money":{"direction":"expense","amountType":"not_to_exceed","thisAction":180000,"thisActionRange":null,"priorTotal":45000,"newTotal":225000,"byYear":{},"evidence":"in an additional amount of $180,000.00"},"term":{"start":"2020-04-01","end":"2021-06-30","addedStart":"2020-07-01"},"flags":["multi_year"],"sourceIssueCandidate":null,"uncertain":[]},"flags":["raises_existing_contract","large_increase","multi_year"],"sourceIssue":null,"sourceIssueBy":null,"pulled":null,"notes":[],"amountVerified":true,"checks":[{"name":"schema","pass":true,"detail":null},{"name":"evidence_substring","pass":true,"detail":null},{"name":"amounts_in_text","pass":true,"detail":null},{"name":"amendment_math","pass":true,"detail":null},{"name":"per_year_detection","pass":true,"detail":null},{"name":"term_dates","pass":true,"detail":null},{"name":"headline_amount","pass":true,"detail":null},{"name":"jargon","pass":true,"detail":null}],"review":{"status":"auto_ok","modelId":"sonnet-agent","promptVersion":"enrich.v5.md","reviewedAt":null,"correction":null,"verifiedBy":"claude-sonnet-5-5","alerts":[]},"outcome":{"action":"Adopted on the General Consent Report","date":"2020-04-22","meetingEventId":4582,"adopted":true},"lineage":{"amendmentNo":1,"otherMeetings":[]},"countsTowardTotals":true},{"agendaNumber":"P.-24","agendaSequence":66,"consentSection":"general","group":"General Counsel","file":"20-0661","matterId":49249,"matterGuid":"2E55683B-C7F3-4C7F-BD19-6E871FB97DCE","title":"Memorandum of Understanding and Engagement Policy - Fisher & Phillips LLC - General Counsel","text":"Ratification by the Board of Education of the Memorandum of Understanding and Engagement Policy between the District and Fisher & Phillips LLC, Seattle, WA, for the latter to provide immigration advice and prepare and file H-1B petitions for District teachers recruited abroad, for the term March 1, 2020 through June 30, 2020, in an amount not to exceed $50,000.00.","matterType":"Agreement or Contract","presenter":"General Counsel","vendorNo":null,"resourceSite":null,"fundingSource":"General Purpose","introDate":"2020-03-30","attachments":[{"name":"20-0661 Memorandum of Understanding and Engagement Policy - Fisher & Phillips LLC - General Counsel","url":"https://legistar.granicus.com/ousd/attachments/94769.pdf"}],"history":[{"date":"2020-04-22","action":"Adopted on the General Consent Report","body":"Board of Education","eventId":4582,"historyId":300051,"consent":true,"motion":"A motion was made by Yee, seconded by Harris, to Approve the General Consent Report. The motion carried by the following vote","mover":"Gary Yee","seconder":"James Harris","passed":"Pass","votes":null}],"id":"2020-04-22:20-0661","vendorKey":"v-006657","legistarUrl":"https://ousd.legistar.com/gateway.aspx?M=L&ID=49249","enrichment":{"headline":"Ratifies up to $50,000 for Fisher & Phillips to handle H-1B visa petitions for teachers hired abroad","summary":"The Board ratifies a paid engagement with the law firm Fisher & Phillips LLC, set up as a memorandum of understanding and engagement policy. The firm provides immigration advice and prepares and files H-1B visa petitions for District teachers recruited abroad. It runs March 1 to June 30, 2020 and may not exceed $50,000.","category":"Legal, compliance & risk","subcategory":null,"actionType":"new_agreement","vendor":{"name":"Fisher & Phillips LLC","location":"Seattle, WA","kind":"organization"},"schools":[],"money":{"direction":"expense","amountType":"not_to_exceed","thisAction":50000,"thisActionRange":null,"priorTotal":null,"newTotal":null,"byYear":{},"evidence":"in an amount not to exceed $50,000.00"},"term":{"start":"2020-03-01","end":"2020-06-30","addedStart":null},"flags":[],"sourceIssueCandidate":null,"uncertain":[]},"flags":["after_work_began"],"sourceIssue":null,"sourceIssueBy":null,"pulled":null,"notes":[],"amountVerified":true,"checks":[{"name":"schema","pass":true,"detail":null},{"name":"evidence_substring","pass":true,"detail":null},{"name":"amounts_in_text","pass":true,"detail":null},{"name":"per_year_detection","pass":true,"detail":null},{"name":"term_dates","pass":true,"detail":null},{"name":"headline_amount","pass":true,"detail":null},{"name":"jargon","pass":true,"detail":null}],"review":{"status":"auto_ok","modelId":"sonnet-agent","promptVersion":"enrich.v5.md","reviewedAt":null,"correction":null,"verifiedBy":"claude-sonnet-5-5","alerts":[]},"outcome":{"action":"Adopted on the General Consent Report","date":"2020-04-22","meetingEventId":4582,"adopted":true},"lineage":{"amendmentNo":null,"otherMeetings":[]},"countsTowardTotals":true},{"agendaNumber":"P.-25","agendaSequence":67,"consentSection":"general","group":"General Counsel","file":"20-0745","matterId":49333,"matterGuid":"3C7DFB74-29E0-4941-89F3-878FDBF5DDD2","title":"Indemnification Agreement - District and Lighthouse Community Public Schools - Essential Governmental Function - Lodestar Charter School Project","text":"Approval by the Board of Education of the Indemnification Agreement, between the District and Lighthouse Community Public Schools, Oakland, CA, Regarding Oakland Unified School District Designation of Lodestar [Charter School] Project As An Essential Governmental Function Pursuant To Alameda County Health Officer Order No. 20-04.","matterType":"Agreement or Contract","presenter":"General Counsel","vendorNo":null,"resourceSite":null,"fundingSource":null,"introDate":"2020-04-08","attachments":[{"name":"20-0745 Indemnification Agreement - District and Lighthouse Community Public Schools - Essential Governmental Function - Lodestar Charter School Project","url":"https://legistar.granicus.com/ousd/attachments/94795.pdf"}],"history":[{"date":"2020-04-22","action":"Adopted on the General Consent Report","body":"Board of Education","eventId":4582,"historyId":300127,"consent":true,"motion":"A motion was made by Yee, seconded by Harris, to Approve the General Consent Report. The motion carried by the following vote","mover":"Gary Yee","seconder":"James Harris","passed":"Pass","votes":null}],"id":"2020-04-22:20-0745","vendorKey":"n-lighthouse-community-public-schools","legistarUrl":"https://ousd.legistar.com/gateway.aspx?M=L&ID=49333","enrichment":{"headline":"Approves an indemnification agreement with Lighthouse Community Public Schools on the Lodestar project","summary":"The District and Lighthouse Community Public Schools sign an indemnification agreement about the District's designation of the Lodestar charter school project as an essential governmental function under Alameda County Health Officer Order No. 20-04. The text does not state a dollar amount or describe the terms.","category":"Legal, compliance & risk","subcategory":null,"actionType":"new_agreement","vendor":{"name":"Lighthouse Community Public Schools","location":"Oakland, CA","kind":"organization"},"schools":[],"money":{"direction":"no_cost","amountType":null,"thisAction":null,"thisActionRange":null,"priorTotal":null,"newTotal":null,"byYear":{},"evidence":null},"term":{"start":null,"end":null,"addedStart":null},"flags":[],"sourceIssueCandidate":null,"uncertain":["category"]},"flags":[],"sourceIssue":null,"sourceIssueBy":null,"pulled":null,"notes":[],"amountVerified":true,"checks":[{"name":"schema","pass":true,"detail":null},{"name":"amounts_in_text","pass":true,"detail":null},{"name":"direction_consistency","pass":true,"detail":null},{"name":"jargon","pass":true,"detail":null}],"review":{"status":"auto_ok","modelId":"sonnet-agent","promptVersion":"enrich.v5.md","reviewedAt":null,"correction":null,"verifiedBy":null,"alerts":[]},"outcome":{"action":"Adopted on the General Consent Report","date":"2020-04-22","meetingEventId":4582,"adopted":true},"lineage":{"amendmentNo":null,"otherMeetings":[]},"countsTowardTotals":true}]}