{"schemaVersion":"2.0.0","meeting":{"key":"2021-11-03","date":"2021-11-03","time":null,"kind":"special","title":"Board of Education Special Meeting","eventId":4901,"agendaPdfUrl":null,"legistarMeetingUrl":null,"revision":1,"updatedAt":"2026-10-03T17:36:37.205Z","note":null,"consentVotes":[{"title":"Approval of the General Consent Report","action":"Adopted on the General Consent Report","motion":"A motion was made by Director Yee, seconded by Director Thompson, to Approve the General Consent Report. 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The motion carried by the following vote","mover":"Gary Yee","seconder":"Clifford Thompson","passed":"Pass","votes":null}],"id":"2021-11-03:21-2593","vendorKey":null,"legistarUrl":"https://ousd.legistar.com/gateway.aspx?M=L&ID=53727","enrichment":{"headline":"Approves $67,260,334.53 in payroll payments for July through September 2021","summary":"The board is approving the district's payroll payments for the first three months of the fiscal year: 3,021 printed paychecks and 24,009 direct deposits. The total is $67,260,334.53, from July 1, 2021 through September 30, 2021.","category":"Budget, finance & payments","subcategory":null,"actionType":"other","vendor":{"name":null,"location":null,"kind":null},"schools":[],"money":{"direction":"expense","amountType":"cumulative","thisAction":67260334.53,"thisActionRange":null,"priorTotal":null,"newTotal":null,"byYear":{},"evidence":"in the cumulative Amount of $67,260,334.53"},"term":{"start":"2021-07-01","end":"2021-09-30","addedStart":null},"flags":[],"sourceIssueCandidate":"The title says Fiscal Year 2021-2022, but the action text says Fiscal Year 2020-2021 for payments made July 1 through September 30, 2021.","uncertain":[]},"flags":["payment_ratification","after_work_began"],"sourceIssue":null,"sourceIssueBy":null,"pulled":null,"notes":[{"kind":"cosmetic","text":"The title says Fiscal Year 2021-2022, but the action text says Fiscal Year 2020-2021 while giving payment dates of July 1 through September 30, 2021, which fall in the 2021-2022 fiscal year."}],"amountVerified":true,"checks":[{"name":"schema","pass":true,"detail":null},{"name":"evidence_substring","pass":true,"detail":null},{"name":"amounts_in_text","pass":true,"detail":null},{"name":"per_year_detection","pass":true,"detail":null},{"name":"term_dates","pass":true,"detail":null},{"name":"headline_amount","pass":true,"detail":null},{"name":"jargon","pass":true,"detail":null}],"review":{"status":"auto_ok","modelId":"sonnet-agent","promptVersion":"enrich.v5.md","reviewedAt":null,"correction":null,"verifiedBy":"claude-sonnet-5-5","alerts":[]},"outcome":{"action":"Adopted on the General Consent Report","date":"2021-11-03","meetingEventId":4901,"adopted":true},"lineage":{"amendmentNo":null,"otherMeetings":[]},"countsTowardTotals":true},{"agendaNumber":"V.-2","agendaSequence":49,"consentSection":"general","group":"Chief Business Officer","file":"21-2614","matterId":53748,"matterGuid":"34835E9D-D454-46A5-80EA-468482D8EF70","title":"Accounts Payable Warrants - Fiscal Year 2021-2022 – July 1, 2021 - September 30, 2021 - Chief Business Officer","text":"Approval by the Board of Education of Accounts Payable Warrants - i.e., 1651 Accounts Payable Consolidated Checks printed - Fiscal Year 2021-2022, in the cumulative Amount of $64,800,465.68 from July 1, 2021, through September 30, 2021, as reflected in Exhibits 1-4.","matterType":"Motion","presenter":"Chief Financial Officer","vendorNo":null,"resourceSite":null,"fundingSource":null,"introDate":"2021-10-20","attachments":[{"name":"21-2614 Accounts Payable Warrants - Fiscal Year 2021-2022 – July 1, 2021 - September 30, 2021 - Chief Business Officer","url":"https://legistar.granicus.com/ousd/attachments/101339.pdf"}],"history":[{"date":"2021-11-03","action":"Adopted on the General Consent Report","body":"Board of Education","eventId":4901,"historyId":315758,"consent":true,"motion":"A motion was made by Director Yee, seconded by Director Thompson, to Approve the General Consent Report. The motion carried by the following vote","mover":"Gary Yee","seconder":"Clifford Thompson","passed":"Pass","votes":null}],"id":"2021-11-03:21-2614","vendorKey":null,"legistarUrl":"https://ousd.legistar.com/gateway.aspx?M=L&ID=53748","enrichment":{"headline":"Approves $64,800,465.68 in vendor payments for July through September 2021","summary":"The board is approving the bills the district paid to vendors in the first three months of the 2021-2022 fiscal year. This covers 1651 printed checks totaling $64,800,465.68, from July 1, 2021 through September 30, 2021.","category":"Budget, finance & payments","subcategory":null,"actionType":"other","vendor":{"name":null,"location":null,"kind":null},"schools":[],"money":{"direction":"expense","amountType":"cumulative","thisAction":64800465.68,"thisActionRange":null,"priorTotal":null,"newTotal":null,"byYear":{},"evidence":"in the cumulative Amount of $64,800,465.68"},"term":{"start":"2021-07-01","end":"2021-09-30","addedStart":null},"flags":[],"sourceIssueCandidate":null,"uncertain":[]},"flags":["payment_ratification","after_work_began"],"sourceIssue":null,"sourceIssueBy":null,"pulled":null,"notes":[],"amountVerified":true,"checks":[{"name":"schema","pass":true,"detail":null},{"name":"evidence_substring","pass":true,"detail":null},{"name":"amounts_in_text","pass":true,"detail":null},{"name":"per_year_detection","pass":true,"detail":null},{"name":"term_dates","pass":true,"detail":null},{"name":"headline_amount","pass":true,"detail":null},{"name":"jargon","pass":true,"detail":null}],"review":{"status":"auto_ok","modelId":"sonnet-agent","promptVersion":"enrich.v5.md","reviewedAt":null,"correction":null,"verifiedBy":"claude-sonnet-5-5","alerts":[]},"outcome":{"action":"Adopted on the General Consent Report","date":"2021-11-03","meetingEventId":4901,"adopted":true},"lineage":{"amendmentNo":null,"otherMeetings":[]},"countsTowardTotals":true},{"agendaNumber":"V.-3","agendaSequence":51,"consentSection":"general","group":"Deputy Chief, Facilities Planning and Management","file":"21-1975","matterId":53110,"matterGuid":"C76AEDF1-E904-46C0-B990-F37C2723B22A","title":"Agreement for Engineering Services – Jensen Hughes, Inc. – Hintil Kuu Child Development Center Fire & Intrusion Alarm Project – Division of Facilities Planning and Management","text":"Approval by the Board of Education of Agreement for Engineering Services by and between the District and Jensen Hughes, Inc., Concord, California, for the latter to provide engineering and observation services including, but not limited to, preparation of a design to replace the existing fire alarm systems which includes site visits, review of the existing fire alarm system plans to develop the fire alarm system replacement design criteria, attend one pre-design meeting with the District to identify the fire alarm systems, and develop AutoCAD background drawings and site surveys, for the Hintil Kuu Child Development Center Fire & Intrusion Alarm Project, in the not-to-exceed amount of $101,700.00, which includes a contingency fee of $5,000.00, with work scheduled to commence on November 4, 2021, and scheduled to last until June 29, 2024, pursuant to the Agreement.","matterType":"Agreement or Contract","presenter":"Deputy Chief, Facilities Planning and Management","vendorNo":"002281","resourceSite":"9021-840","fundingSource":"Fund 25 Developer Fees","introDate":"2021-08-17","attachments":[{"name":"21-1975 Agreement for Engineering Services – Jensen Hughes, Inc. – Hintil Kuu Child Development Center Fire & Intrusion Alarm Project – Division of Facilities Planning and Management","url":"https://legistar.granicus.com/ousd/attachments/102028.pdf"}],"history":[{"date":"2021-11-03","action":"Adopted on the General Consent Report","body":"Board of Education","eventId":4901,"historyId":315760,"consent":true,"motion":"A motion was made by Director Yee, seconded by Director Thompson, to Approve the General Consent Report. The motion carried by the following vote","mover":"Gary Yee","seconder":"Clifford Thompson","passed":"Pass","votes":null}],"id":"2021-11-03:21-1975","vendorKey":"v-002281","legistarUrl":"https://ousd.legistar.com/gateway.aspx?M=L&ID=53110","enrichment":{"headline":"Pays Jensen Hughes up to $101,700 to design a new fire alarm system at Hintil Kuu Child Development Center","summary":"Jensen Hughes, an engineering firm in Concord, would design a replacement for the existing fire alarm systems at the Hintil Kuu Child Development Center, including site visits and surveys. The agreement is for up to $101,700, which includes a $5,000 contingency fee. Work is scheduled from November 4, 2021 to June 29, 2024.","category":"School buildings & construction","subcategory":null,"actionType":"new_agreement","vendor":{"name":"Jensen Hughes, Inc.","location":"Concord, California","kind":"organization"},"schools":["Hintil Kuu Child Development Center"],"money":{"direction":"expense","amountType":"not_to_exceed","thisAction":101700,"thisActionRange":null,"priorTotal":null,"newTotal":null,"byYear":{},"evidence":"in the not-to-exceed amount of $101,700.00"},"term":{"start":"2021-11-04","end":"2024-06-29","addedStart":null},"flags":["multi_year"],"sourceIssueCandidate":null,"uncertain":[]},"flags":["multi_year"],"sourceIssue":null,"sourceIssueBy":null,"pulled":null,"notes":[],"amountVerified":true,"checks":[{"name":"schema","pass":true,"detail":null},{"name":"evidence_substring","pass":true,"detail":null},{"name":"amounts_in_text","pass":true,"detail":null},{"name":"per_year_detection","pass":true,"detail":null},{"name":"term_dates","pass":true,"detail":null},{"name":"headline_amount","pass":true,"detail":null},{"name":"jargon","pass":true,"detail":null}],"review":{"status":"auto_ok","modelId":"sonnet-agent","promptVersion":"enrich.v5.md","reviewedAt":null,"correction":null,"verifiedBy":"claude-sonnet-5-5","alerts":[]},"outcome":{"action":"Adopted on the General Consent Report","date":"2021-11-03","meetingEventId":4901,"adopted":true},"lineage":{"amendmentNo":null,"otherMeetings":[]},"countsTowardTotals":true},{"agendaNumber":"V.-4","agendaSequence":52,"consentSection":"general","group":"Deputy Chief, Facilities Planning and Management","file":"21-2520","matterId":53654,"matterGuid":"DAF4245F-6A17-47A6-9DE3-B8768E1E0ECE","title":"Amendment No. 1, General Services Agreement –Viatron Systems, Inc. – Cole Administration Center Project – Division of Facilities Planning & Management","text":"Approval by the Board of Education of Amendment No. 1, General Services Agreement by and between the District and Viatron Systems, Inc., Gardena, CA, for the latter to provide additional services which includes manifesting all the files that were originally retrieved from the District’s storage space, creating a new database log of all the files, and organizing them in alphabetical order instead of the order they existed in the original physical file and as described in proposal attached to this amendment as part of Exhibit ”A.”, for the Cole Administration Center Project, in an additional amount of $37,628.20, increasing Agreement not-to-exceed amount from $308,795.00 to $346,423.20. All other terms and conditions of the Agreement remain in full force and effect.","matterType":"Agreement or Contract","presenter":"Deputy Chief, Facilities Planning and Management","vendorNo":"007248","resourceSite":"7710-109","fundingSource":"Fund 35 County School Facilities Fund","introDate":"2021-10-07","attachments":[{"name":"21-2520 Amendment No. 1, General Services Agreement –Viatron Systems, Inc. – Cole Administration Center Project – Division of Facilities Planning & Management","url":"https://legistar.granicus.com/ousd/attachments/101341.pdf"}],"history":[{"date":"2021-11-03","action":"Adopted on the General Consent Report","body":"Board of Education","eventId":4901,"historyId":315761,"consent":true,"motion":"A motion was made by Director Yee, seconded by Director Thompson, to Approve the General Consent Report. The motion carried by the following vote","mover":"Gary Yee","seconder":"Clifford Thompson","passed":"Pass","votes":null}],"id":"2021-11-03:21-2520","vendorKey":"v-007248","legistarUrl":"https://ousd.legistar.com/gateway.aspx?M=L&ID=53654","enrichment":{"headline":"Adds $37,628.20 to Viatron's records contract for the Cole Administration Center project","summary":"This amendment adds services for Viatron Systems: listing all the files it retrieved from the district's storage space, building a new database log of them, and organizing them alphabetically. It adds $37,628.20 and raises the contract limit from $308,795.00 to $346,423.20. All other terms stay the same.","category":"Food, transportation & operations","subcategory":null,"actionType":"amendment","vendor":{"name":"Viatron Systems, Inc.","location":"Gardena, CA","kind":"organization"},"schools":[],"money":{"direction":"expense","amountType":"not_to_exceed","thisAction":37628.2,"thisActionRange":null,"priorTotal":308795,"newTotal":346423.2,"byYear":{},"evidence":"in an additional amount of $37,628.20"},"term":{"start":null,"end":null,"addedStart":null},"flags":[],"sourceIssueCandidate":null,"uncertain":["category"]},"flags":["raises_existing_contract"],"sourceIssue":null,"sourceIssueBy":null,"pulled":null,"notes":[],"amountVerified":true,"checks":[{"name":"schema","pass":true,"detail":null},{"name":"evidence_substring","pass":true,"detail":null},{"name":"amounts_in_text","pass":true,"detail":null},{"name":"amendment_math","pass":true,"detail":null},{"name":"per_year_detection","pass":true,"detail":null},{"name":"headline_amount","pass":true,"detail":null},{"name":"jargon","pass":true,"detail":null}],"review":{"status":"auto_ok","modelId":"sonnet-agent","promptVersion":"enrich.v5.md","reviewedAt":null,"correction":null,"verifiedBy":"claude-sonnet-5-5","alerts":[]},"outcome":{"action":"Adopted on the General Consent Report","date":"2021-11-03","meetingEventId":4901,"adopted":true},"lineage":{"amendmentNo":1,"otherMeetings":[]},"countsTowardTotals":true},{"agendaNumber":"V.-5","agendaSequence":54,"consentSection":"general","group":"Chief Academic Officer","file":"21-2012","matterId":53147,"matterGuid":"F568539C-62A4-4748-82F4-0B4269073280","title":"Memorandum of Understanding - Oakland Reach - Chief Academic Officer","text":"Ratification by the Board of Education of a Memorandum of Understanding (“MOU”) by and between the District and Oakland REACH (“REACH”), defining the mutual obligations of the Parties, as stated in the MOU, more specifically Sections 3 and 4, incorporated herein by reference as though fully set forth, in connection with the implementation of the REACH Programming and Partnership at Sojourner Truth Independent Study School, for the period July 21, 2021, through June 30, 2022,","matterType":"Agreement or Contract","presenter":"General Counsel","vendorNo":null,"resourceSite":"0000-942","fundingSource":"General Purpose Fund","introDate":"2021-08-19","attachments":[{"name":"21-2012 Memorandum of Understanding - Oakland Reach - Chief Academic Officer","url":"https://legistar.granicus.com/ousd/attachments/99774.pdf"}],"history":[{"date":"2021-11-03","action":"Adopted","body":"Board of Education","eventId":4901,"historyId":315883,"consent":false,"motion":"A motion was made by President Gonzales, seconded by Director Yee, that this Agreement or Contract be Adopted. The motion carried by the following vote:","mover":"Shanthi Gonzales","seconder":"Gary Yee","passed":"Pass","votes":[{"name":"Samantha Pal","vote":"Absent"},{"name":"Natalie Gallegos Chavez","vote":"Absent"},{"name":"Aimee Eng","vote":"Aye"},{"name":"VanCedric Williams","vote":"Nay"},{"name":"Gary Yee","vote":"Aye"},{"name":"Mike Hutchinson","vote":"Nay"},{"name":"Clifford Thompson","vote":"Aye"},{"name":"Benjamin \"Sam\" Davis","vote":"Aye"},{"name":"Shanthi Gonzales","vote":"Aye"}]}],"id":"2021-11-03:21-2012","vendorKey":"v-007784","legistarUrl":"https://ousd.legistar.com/gateway.aspx?M=L&ID=53147","enrichment":{"headline":"Confirms a partnership with Oakland REACH for programming at Sojourner Truth Independent Study School","summary":"The board is ratifying (confirming) a memorandum of understanding with Oakland REACH. It sets out what each side will do for REACH programming and partnership at Sojourner Truth Independent Study School from July 21, 2021 through June 30, 2022. The text states no dollar amount.","category":"Partnerships & data sharing","subcategory":null,"actionType":"mou_or_data_sharing","vendor":{"name":"Oakland REACH","location":"Oakland, CA","kind":"organization"},"schools":["Sojourner Truth Independent Study School"],"money":{"direction":"no_cost","amountType":null,"thisAction":null,"thisActionRange":null,"priorTotal":null,"newTotal":null,"byYear":{},"evidence":null},"term":{"start":"2021-07-21","end":"2022-06-30","addedStart":null},"flags":[],"sourceIssueCandidate":"The action text ends with a comma and appears cut off; it states no dollar amount, so cost could not be confirmed.","uncertain":["money"]},"flags":["pulled_from_consent","after_work_began"],"sourceIssue":null,"sourceIssueBy":null,"pulled":{"summary":"Adopted in its own vote at this meeting (5–2), instead of with the rest of the consent report."},"notes":[{"kind":"cosmetic","text":"The action text ends with a trailing comma, but it still names the parties, the school and the July 21, 2021 to June 30, 2022 term, and states no dollar amount."}],"amountVerified":true,"checks":[{"name":"schema","pass":true,"detail":null},{"name":"amounts_in_text","pass":true,"detail":null},{"name":"direction_consistency","pass":true,"detail":null},{"name":"term_dates","pass":true,"detail":null},{"name":"jargon","pass":true,"detail":null}],"review":{"status":"auto_ok","modelId":"sonnet-agent","promptVersion":"enrich.v5.md","reviewedAt":null,"correction":null,"verifiedBy":"claude-sonnet-5-5","alerts":[]},"outcome":{"action":"Adopted","date":"2021-11-03","meetingEventId":4901,"adopted":true},"lineage":{"amendmentNo":null,"otherMeetings":[]},"countsTowardTotals":true},{"agendaNumber":"V.-6","agendaSequence":55,"consentSection":"general","group":"Chief Academic Officer","file":"21-2492","matterId":53626,"matterGuid":"0905C60C-06F1-4F1A-A07E-770F6788EBD2","title":"Services Agreement 2021-2022 - Morgan Grace - Community Schools and Student Services Department","text":"Ratification by the Board of Education of a Services Agreement 2021-2022, by and between the District and Morgan Grace, Antioch, CA, for the latter to work 1080 hours … to support teachers in the zoom classroom and the actual classroom with collaborating on activities that teach youth drug education, holistic health practices, how race, law, and politics influence rates of incarceration and exploitation of youth and other tasks, all as described in Exhibit A, incorporated herein by reference as though fully set forth, via Community Schools and Student Services Department, for the period of September 1, 2021 through June 30, 2022, in an amount not to exceed $32,400.00.","matterType":"Agreement or Contract","presenter":"Chief Academic Officer","vendorNo":"007270","resourceSite":"6690-922, 6695-922","fundingSource":"TUPE - Youth Engagement Prop 56, TUPE Grade 6-12 Tier 2","introDate":"2021-10-04","attachments":[{"name":"21-2492 Services Agreement 2021-2022 - Morgan Grace - Community Schools and Student Services Department","url":"https://legistar.granicus.com/ousd/attachments/101345.pdf"}],"history":[{"date":"2021-11-03","action":"Adopted on the General Consent Report","body":"Board of Education","eventId":4901,"historyId":315764,"consent":true,"motion":"A motion was made by Director Yee, seconded by Director Thompson, to Approve the General Consent Report. The motion carried by the following vote","mover":"Gary Yee","seconder":"Clifford Thompson","passed":"Pass","votes":null}],"id":"2021-11-03:21-2492","vendorKey":"v-007270","legistarUrl":"https://ousd.legistar.com/gateway.aspx?M=L&ID=53626","enrichment":{"headline":"Ratifies a contract paying a contractor up to $32,400 to support drug and health education in classrooms","summary":"The district is ratifying (confirming) an agreement for 1,080 hours of work supporting teachers, in both online and in-person classrooms, on lessons about drug education, holistic health, and how race, law and politics affect rates of incarceration and exploitation of youth. It runs September 1, 2021 through June 30, 2022 for up to $32,400.","category":"Classroom & academic programs","subcategory":null,"actionType":"new_agreement","vendor":{"name":"Morgan Grace","location":"Antioch, CA","kind":"individual"},"schools":[],"money":{"direction":"expense","amountType":"not_to_exceed","thisAction":32400,"thisActionRange":null,"priorTotal":null,"newTotal":null,"byYear":{},"evidence":"in an amount not to exceed $32,400.00"},"term":{"start":"2021-09-01","end":"2022-06-30","addedStart":null},"flags":[],"sourceIssueCandidate":null,"uncertain":["category"]},"flags":["after_work_began"],"sourceIssue":null,"sourceIssueBy":null,"pulled":null,"notes":[],"amountVerified":true,"checks":[{"name":"schema","pass":true,"detail":null},{"name":"evidence_substring","pass":true,"detail":null},{"name":"amounts_in_text","pass":true,"detail":null},{"name":"per_year_detection","pass":true,"detail":null},{"name":"term_dates","pass":true,"detail":null},{"name":"headline_amount","pass":true,"detail":null},{"name":"jargon","pass":true,"detail":null},{"name":"person_in_headline","pass":true,"detail":null}],"review":{"status":"auto_ok","modelId":"sonnet-agent","promptVersion":"enrich.v5.md","reviewedAt":null,"correction":null,"verifiedBy":"claude-sonnet-5-5","alerts":[]},"outcome":{"action":"Adopted on the General Consent Report","date":"2021-11-03","meetingEventId":4901,"adopted":true},"lineage":{"amendmentNo":null,"otherMeetings":[]},"countsTowardTotals":true},{"agendaNumber":"V.-7","agendaSequence":56,"consentSection":"general","group":"Chief Academic Officer","file":"21-2497","matterId":53631,"matterGuid":"265952DF-97A4-4377-915C-4A2CCBE51782","title":"Services Agreement 2021-2022 - Children Rising - MLK/Lafayette Elementary Schools","text":"Ratification by the Board of Education of a Services Agreement 2021-2022 by and between the District and Children Rising, Oakland, CA, for the latter to conduct tutoring services for 2nd and 3rd graders in Reading and Math, as described in Exhibit A, incorporated herein by reference as though fully set forth, at MLK/Lafayette Elementary Schools, for the period of August 9, 2021, through May 25, 2022, in an amount not to exceed $8,325.00.","matterType":"Agreement or Contract","presenter":"Chief Academic Officer","vendorNo":"001645","resourceSite":"4127-182","fundingSource":"Title 4-Student Support","introDate":"2021-10-05","attachments":[{"name":"21-2497 Services Agreement 2021-2022 - Children Rising - MLK/Lafayette Elementary Schools","url":"https://legistar.granicus.com/ousd/attachments/101346.pdf"}],"history":[{"date":"2021-11-03","action":"Adopted on the General Consent Report","body":"Board of Education","eventId":4901,"historyId":315765,"consent":true,"motion":"A motion was made by Director Yee, seconded by Director Thompson, to Approve the General Consent Report. 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The motion carried by the following vote","mover":"Shanthi Gonzales","seconder":"Clifford Thompson","passed":"Pass","votes":null},{"date":"2021-11-17","action":"Adopted on the General Consent Report","body":"Board of Education","eventId":4910,"historyId":316269,"consent":true,"motion":"A motion was made by Director Thompson, seconded by Director Yee, to Approve the General Consent Report. The motion carried by the following vote","mover":"Clifford Thompson","seconder":"Gary Yee","passed":"Pass","votes":null}],"id":"2021-11-03:21-2541","vendorKey":"v-003881","legistarUrl":"https://ousd.legistar.com/gateway.aspx?M=L&ID=53675","enrichment":{"headline":"Pays Shah Kawasaki Architects up to $1,125,011 to design the Coliseum Prep Academy expansion","summary":"Shah Kawasaki Architects of Oakland would provide design services for the design-build expansion of Coliseum Prep Academy at Havenscourt High School. The limit of $1,125,011 includes up to $100,000 for additional services and up to $23,350 for reimbursable expenses. 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